Tendert Evaluation Support

Overview

Most substantial contracts require components of the work to be subcontracted to other companies and/or require the purchase of equipment and services from vendors. To ensure compliance with the top level contract requirements and to achieve "best value for money", the following are essential considerations for the process of tender evaluation.

Services Offered

For Prime Contractors

Prime Contractors often require short-term support in evaluating subcontractors or vendor bids without overtaxing existing project staff or taking on permanent employees.

Prime Customer Organizations

Prime customer organizations may require:

• Additional experienced tender evaluators to assess subcontract of vendor bids without distracting its primary project personnel from their more important taks

• Specialist expertise in evaluating tenders that may not exist in the organization of company

• An independent, unbiased assessment of received bids

Government Departments and Agencies

Government departments and agencies usually operate under very strict tender evaluation procedures requiring a clear documented evidence trail as to why the chosen tender was "best value for money" and it can be substantiated in the event of a challenge

Specific Services Offered

Regardless of who needs tenders evaluated, I can bring to bear many years experience of evaluating tenders, and assist the client in the following areas:

• Broad search for candidate suppliers

• Narrowing the list of candidates through a registration of interest (ROI) mechanism if warranted

• Optimising the list of candidate suppliers to a manageable number

• Preparation of the request for tender (RFT) documentation that includes the conditions of tender, draft contract terms and conditions, scope of work (SOW), specifications, and data item deliverables

• Issue of the RFT

• Responding to potential tenderer clarifying questions

• Evaluating received tenders based on agreed evaluation criteria

• Preparing source selection report with specific recommendations on the optimal source.